Change Logs

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Date Project Tag Heading Module Description Action
2023-05-18 AQUA Added Forms Supervision Request Test
2023-06-07 Helena Knowledge Base Form Builder Basics Form Builder


2023-06-07 Helena Knowledge Base Form Builder Sections Form Builder


2023-06-07 Helena Knowledge Base Form Builder Submitted Forms Form Builder


2023-05-18 Helena Knowledge Base Calendar Test
2023-05-18 Helena Knowledge Base Create a New Excursion Excursions

Create a New Excursion


Click Excursions then New
2023-05-19 Helena Knowledge Base Add Students Excursions


2023-05-22 Helena Knowledge Base Excursions - Email Settings tab Excursions

This tab sets the email templates which are sent to parents.


- template for the initial email to parents


- template to send to parents who have yet to give permission


- template to send to parents who have already given approval (you may use this template to send out additional information eg. "Great you're coming! Remember to bring...")


- template to send to parents who have declined approval permission eg. "Sorry you can't make it, but there is another excursion in 2 weeks..."
2023-05-19 Helena Knowledge Base Excursions - Notifications tab Excursions

Before you send notifications to parents, make sure your email templates have been set in the Email Settings tab.

Once emails have been set and you're happy to send notifications to parents, click on the button. You will know once the Welcome Email has been sent as there will be a notification in the middle of the screen:



- Email has been sent to the parent but is unread

- Email has been opened by the parent

- Consent has been given by the parent



- Sends the Welcome Email template from the Email Settings tab to ALL parents

- Sends the Attending Students Parent Email Settings template from the Email Settings tab to ALL parents

- Sends the Not Attending Students Parent Email Settings template from the Email Settings tab to ALL parents

- Sends the Pending Students Parent Email Settings template from the Email Settings tab to ALL parents


To send an email to only one or a number of selected students, click on the students you wish to send emails to.


Selected students will have a blue background.


Non-selected students have a white background


Once a student or students are selected, the Send Email buttons will change


- Sends the Welcome Email template from the Email Settings tab to SELECTED parents only

- Sends the Attending Students Parent Email Settings template from the Email Settings tab to SELECTED parents only

- Sends the Not Attending Students Parent Email Settings template from the Email Settings tab to SELECTED parents only

- Sends the Pending Students Parent Email Settings template from the Email Settings tab to SELECTED parents only
  • AQUA - Added - Forms Supervision Request -
  • Helena - Knowledge Base - Form Builder - Form Builder Basics
  • Helena - Knowledge Base - Form Builder - Form Builder Sections
  • Helena - Knowledge Base - Form Builder - Form Builder Submitted Forms
  • Helena - Knowledge Base - Calendar -
  • Helena - Knowledge Base - Excursions - Create a New Excursion
  • Helena - Knowledge Base - Excursions - Add Students
  • Helena - Knowledge Base - Excursions - Excursions - Email Settings tab
  • Helena - Knowledge Base - Excursions - Excursions - Notifications tab